CONSTITUTION AND RULES OF BODYBOARD SURFING NEW ZEALAND (BBSNZ)
1. Name
2. Objectives
3. Colours
4. Membership
5. Funds
6. Officers
7. The Committee
8. Club Officials
9. Duties Of The Committee
10. Secretary
11. Treasurer
12. Auditor
13. Special General Meetings
14. Annual General Meeting
15. Quorum
16. Voting At The AGM
17. Removal Of Officers
18. Resignations
19. Vacancies
20. Dissolution Of The Club
21. Change Of The Constitution
22. Control and use of the Society’s Common Seal
23. Powers of the Society to Apply for Funding and/or Borrow Money
24. Interpretation of the rules
1. Name:
The Club shall now be hereafter known as:
BODYBOARD SURFING NEW ZEALAND INCORPORATED (BBSNZI)
2. Objectives:
2.1 To develop, establish and maintain the National Body of the sport of Bodyboarding in New Zealand.
2.2 To develop and foster friendship among people who participate in the sport “bodyboarding” regardless of culture, religion, political affiliation, age or sex.
2.3 To create a positive environment, bringing together persons with the desire to participate in bodyboarding.
2.4 To encourage and motivate people to become physically active, teaching social skills such as self-confidence, camaraderie, and sportsmanship in a safe and friendly environment.
2.5 To support and assist club members in any way possible, who wish to represent New Zealand at international bodyboarding.
2.6 To organize, promote and facilitate the New Zealand Bodyboarding National Series.
2.7 To organize and provide training camps to promote bodyboarding as a safe, healthy sport and recreational activity for all New Zealanders.
2.8 To select on behalf of Surfing New Zealand any bodyboarders for national team selection’s under the governing body of the ISA (International Surfing Association).
2.9 To organize and select a team of bodyboarders to represent New Zealand at international events under the governing body of the IBA (International Bodyboarding Association).
2.10 To create pathways and support for New Zealand bodyboarders to compete on IBA sanctioned events worldwide.
2.11 To assist and support club initiatives that promote the sport of Bodyboarding.
2.12 To support and assist club members wishing to gain skills and qualifications related to Bodyboarding and/or surfing with the desired interest of supporting and developing the sport of Bodyboarding.
3. Colours:
The colours of the club shall be black and white; any combination of these colours is acceptable.
All members representing the club shall be attired in the correct uniform as per required according to the committee.
4. Membership:
Any person desirous of becoming a member of the club shall make an application to the committee, who if they approve, shall admit such person as a member. Every applicant shall pay the annual subscription fee as laid down by the committee.
CLASSIFICATION OF MEMBERSHIP
4.1 Current registered financial members of club
4.2 Volunteer members are those taking an active part other than as a club member
4.3 Social members are those who do not take an active part in participation but support the club through patronage.
5. Funds:
5.1 All funds shall be paid to the Treasurer and shall be the property of the Club, and under the control of the committee.
5.2 The Treasurer shall issue an official receipt for all monies paid to the club, and no payments shall be made without the authority of the committee.
5.3 The funds for the club shall be banked in the first instance.
5.4 The cheque account shall have two (2) signatures at all times – the treasurer + one other member of the committee.
6. Officers:
The officers shall consist of the following:
Chairperson
Secretary
Treasurer
7. The Committee:
7.1 Shall consist of the following – Chairperson, Secretary, Treasurer and two representatives from the club
7.2 The committee shall meet within two weeks of the Annual General Meeting at which it was elected and thereafter as and when the club activities shall necessitate.
7.3 The committee shall have the power to fill any vacancy by vote, which may occur thereon.
7.4 Any member of the Committee absent from three consecutive meetings without a reasonable excuse shall forfeit their rights to sit on the Committee.
8. Club Officials:
The committee shall approve all officiators at any event that may include but is not limited to judges, tabulators, coaches and managers.
9. Duties of the Committee
- The Chairperson of the Committee shall preside over all the meetings of the committee and shall enforce due observance of the rules of the club.
- If the Chairperson is not present at a meeting of the committee in their absence the members present shall choose a Chairperson for that meeting from one of it’s members.
- They shall supervise the carrying out of such work as may be directed by the Committee from time to time.
- They shall perform all duties usual of their office
- They shall have power to call special meetings of the club.
- At all the meetings the Chairperson shall have the right to speak on all the questions and shall, in the event of equal voting, except for the election of officers, exercise a casting vote.
- The Chairperson shall hold office for one year until by reason of death, sickness, resigns or a successor is elected, whichever shall first occur, and shall be eligible for re-election.
10. Secretary:
10.1 Attend all AGM, Special Meetings of the club, all meetings of the Committee and record the minutes of it. They shall have the right to speak and vote on any matter, which may be under discussion.
10.2 Shall conduct the general correspondence of the club and shall keep a copy of all official letters written and received and submit same as required to Committee.
10.3 Shall keep a register of names and contact numbers of current members.
11. Treasurer:
11.1 Shall as soon as practical pay all monies received into a bank account decided upon by the committee and withdraw the same amount only in accordance with rule 5 (funds)
11.2 Shall keep such books of accounts as will give clear and intelligent statement of the finances of the club and prepare an annual account and such other special balance sheets as may be directed by the Committee.
11.3 Shall take charge of and keep all books and documents belonging to the club and shall produce same as required by the Committee or the Auditor
11.4 Shall deliver a statement of accounts (Income / Expenditure) of the club accounts and such other particulars as may be required in the annual report.
12. Auditor:
An Auditor shall be appointed by the club at the AGM who shall audit accounts of the club every year and such other times as the Committee may direct and to whom annual accounts shall be submitted by the secretary.
13. Special General Meetings:
A Special General Meeting shall be convened by the Secretary, Treasurer or when requested to do so by the Committee, or upon receipt of a request by not less than (10) financial members. Members shall hold such meetings within two weeks of date of receipt of such request. Five clear days notice shall be given.
14. Annual General Meeting:
The AGM shall be held no later than the month of October of every year
The business of the AGM shall be to receive the Annual Report and the Balance Sheet, and to elect the officers and Committee for the next year.
15. Quorum:
15.1 At every meeting or special meeting a quorum shall be 5, and all questions shall be decided by a majority of those present at the meeting
15.2 A quorum at a committee meeting shall be 5.
16. Voting at the AGM:
Voting shall be by show of hands provided that should any member request that any question be decided by secret ballot of members present such a ballot shall there upon be taken under the direction of the Chairperson.
Order of Business: The order of business shall be:
- Reading and adoption of Minutes
- Correspondence
- Passing of Accounts
- Reports of delegates, teams and committees
- General Business, Notices of Motion
17. Removal of Officers:
17.1 Should a member of the club desire that any officer or other member of the committee, be removed from the office or position, such member may move at any meeting of the Team that a Special Meeting be called to consider the matter, such a meeting to be held within 21 days but not before (14) days of such resolution being carried.
17.2 Should the motion provided for in the preceding clause be passed, the Secretary shall thereupon call a Special Meeting for the purpose, and should such a Special Meeting pass a resolution to remove such Officer, member of the Committee, or of the club, such position shall be deemed to be vacant accordingly.
18. Resignations:
Any member may withdraw from the club provided such resignation shall take effect when, and not until, their arrears of subscription, if any are paid.
19. Vacancies:
Should any officer, member of the committee, or the holder of any position, at any time vacate their seat or should the seat become vacant by reason of death, sickness, or other cause, the Committee shall appoint some competent person to fill the vacancies at the next meeting.
20. Dissolution of the Club:
The Club may be wound up by a general meeting called in accordance with rules as for said. On winding up and on its dissolution the surplus funds and assets of the module, after payment of all liabilities shall be disposed of in any manner in which club members in a general meeting decide.
21. Change of Constitution:
The Constitution of the club shall not be altered, added to or rescinded, except on the vote of the majority of two-thirds of the members present at any AGM or at a special general meeting duly convened. Notice of any proposed alteration, addition or rescission must be given in writing to the secretary of the club at least 21 days before the meeting at which it is intended to propose such alteration, addition or rescission. At least 14 days notice of such meeting shall be given to all members. No alteration, addition or rescission shall be valid or of any effect, unless approved by the officers of the committee.
22. Control and use of the Society’s Common Seal :
The Seal shall be held in the custody of the Secretary and shall be affixed to documents when approved by the Executive. The Common Seal shall be affixed by the President (or failing him an Executive member appointed by the Executive to do so) in the presence of at least one other Executive Member.
23. Powers of the Society to Apply for Funding and/or Borrow Money :
23.1 The club shall only apply for funding and/or borrow money for purposes directly relating to achieving the club objectives.
23.2 Any applications made by the club for funding must be approved and passed through the executive committee at a designated meeting.
24. Interpretation of the rules:
24.1 In the event of any dispute over the interpretation of these Rules, an Executive meeting shall be called and its ruling deemed binding until the next assembly of the full club.
24.2 The executive committee may make decisions in any matter not provided for in these rules and such decisions are deemed binding
24.3 These rules shall take effect as from the date of their adoption, being the Annual General Meeting of the club.